Visibility on campus

Visibility of the company and its opportunities has a significant impact on recruiting success. There are several ways to help students become aware of your company and its opportunities:

(1) Attend a Career Day/Fair.
(2) Send informational materials to the CRC library in student info
(3) List your WWW Page in the Employer Showcase of the CRC's page
(4) Meet with Deans, Department Chairs or Key faculty
(5) Meet with Student Organizations
(6) Hold Receptions or Information Sessions
(7) Place Ads in CRC publications, student publications, or local newspapers

Ads

Ads are often placed in CRC publications, recruiting publications like the Collegiate Recruiter, or local papers like The Independent Florida Alligator (student paper) or the Gainesville Sun. For more information regarding placing an ad, contact the following:

Gator Career Planner / Event ads
Nadene Francis, Assistant Director for Public Relations
(352) 392-1601 ext. 410

Gainesville Sun
Retail Advertising (352) 374-5012



Receptions / Information Sessions
Reasons to do a Reception / Information session:
(1) Increase company visibility on campus
(2) Increase student knowledge regarding company / openings
(3) Answer student questions
(4) Cover information which would otherwise take up interview time
(5) Talk to students unable to sign up and "pencil in" additional interviews if desired.

When to hold these sessions: These sessions are most often run in conjunction with an on-campus date, and the vast majority occur the evening before the first interview date. They are typically scheduled at a room in the J. Wayne Reitz Union from 6-8 or 7-9 pm. Food and presentation equipment are available from the Reitz Union (there are charges for catering and equipment rental fees).

How to set up a reception / information session: When supplying the schedule information to the CRC Company Contact, indicate that a session will be held. Indicate how many people you expect to attend. The CRC Company Contact will arrange for a room and call or fax the information to you. The company representative can then call the Reitz Union reservations group at (353) 392-1645 to arrange for food and/or any equipment to be used.

For Full-time, Co-op, or Intern positions, the following are used:
(1) "Room Only" or "Open House" schedule

(2) An "Invitation Only" schedule


(3) An "Pre-select - FCFS" schedule

(4) An "Open" schedule

(5) A "Resume Collection" schedule (often used to preceed (2) or (3) above)

"Room Only" or "Open House" schedule

A "Room Only" or "Open House" schedule is self-descriptive. The CRC provides a room or rooms; places a brief a announcement of where and when using Gator CareerLink; the company care of the rest.

In order to accurately reflect recruiting activity and provide follow-up assistance, the CRC asks the employer to supply an attendance list. Please include student name, major, graduation date and local phone number.

Advantages of "Room Only" or "Open House" schedule

This schedule minimizes "overhead" associated with scheduling. Allows a "come-as-you-are" atmosphere. Allows maximum flexibility to employers regarding how to invite students.

Disadvantages of this type of schedule

Lease selective schedule with respect to population that will show for the interview. May see many studens with fewer moving on to second interviews unless some method of pre-contact is used (GatorLocator, student group meeting, etc.).

Students are contacted directly by the company and interview times are set directly with the student. The Career Resource Center merely reserves the necessary interview room(s). On the morning of the interviews, the recruiter drops off a copy of the schedule (appointment times) during check-in at the Employer Reception desk. Room locations and a list of appointment times are then posted at the entrance to the Career Resource Center. Should any changes / additions occur during the day, the recruiter should provide a copy of the final schedule during check out at the Employer Reception desk (this step is very important to avoid confusion during after interview follow up activity).

Advantages of the "Invitation Only" Schedule: This type of schedule can be set up quickly and the company has a definitive list of students who have decided to interview well in advance of the interview date. It also offers a "phone screen" that other types of schedules do not. The employer can quickly make adjustments directly with the candidates. Many Invitation Only schedules are run in conjunction with a Career Fair. Rooms are reserved in advance and interviews are arranged and carried out within one to two days of the Career fair.

Disadvantages of this schedule: This schedule demands the most pre-interview activity on the part of the company. The Career Resource Center has minimal or no visibility of the employer's schedule until the day of the schedule.

Pre-select -FCFS (first come - first served)

In this schedule the company "preselects" a pool of students they wish to interview. Should they choose to interview with the company, the preselected students sign up on a first come - first served basis. These schedules automatically "open" to all students meeting the employer established schedule criteria on the Monday of the week prior to the on campus interview date (unless otherwise specified by the company).

Advantages of this Schedule: Companies are able to review student resumes in advance and select the candidates they feel are the best match for their openings. For Co-op and Internship openings, a resume collection schedule run in advance of the actual interview schedule, can assure that only students expressing interest in that company are considered.

Disadvantages of this schedule: Because it is difficult to establish criteria for any schedule, many excellent candidates are overlooked. For full-time positions, student interest in the company is not a factor in the preselection process (except via Career Showcase resumes). Motivated candidates are often overlooked unless some portion of a company's schedules are "open". Companies will often discover excellent candidates from the pool of candidates that express specific interest in their company. For this reason, the CRC recommends that some portion of a company's schedule(s) allow "open" sign-up.

Identification of Interview Candidates (Preselects): Identification of the pre-selects is usually accomplished by receiving resumes from a career fair (such as Career Showcase), or running a resume collection schedule (Co-op and Internship schedules).

Preselect Lists: Two key activities must occur to maximize the recruiter's chances of interviewing preselected students:

(1) The company contacts the students directly by either phone or letter, indicating a desire to interview them.

(2) A preselect list is an alphabetized list of potential interviewees prepared by the company. It should contain:

Last name, First name and Local phone number.

The pre-select list is faxed to the CRC Company Contact who will enable sign-up access for the pre-selected students. Students then select from available interview dates and times on a first-come, first-served basis.

Open

Any candidate matching the company established criteria (Citizenship, Grad Date, Major, Type of position (full-time, co-op, intern...), degree level or status (recent grad, alumni,...) will be allowed the ability to sign up for an interview.

Advantages of this type of schedule: All students expressing an interest in a company that meet the criteria set by the company can sign up. This schedule allows student interest/choice in a company to become a stronger factor in the applicant pool. This schedule has the highest probability of filling all available interview time slots.

Disadvantages of this schedule: This schedule offers minimal pre-interview screening by the employer.

A condensed version of the position announcement is posted to the on-campus interview scheduling system and students who match the criteria set by the company can request to have their resume sent to the company. An "Invitation Only" or "Preselect" schedule is usually set up in conjunction with this schedule to accomplish the actual interviews.

Advantages of this Schedule: The resumes received are from students interested in the company. The company can be assured that the students submitting resumes have met the criteria set by the company.

Disadvantages of this Schedule: Viable candidates may not apply to a particular company because they either lack information regarding the company or have misconceptions regarding the company and its opportunities. This is an "identification" activity. An additional schedule is required to actually interview the students.

Preparing for On-campus Interviews
• Have one person handle all contact with the CRC regarding campus activities. This will allow the company's recruiting efforts to be well coordinated, so the CRC does not receive contradictory requests from different people/offices within your company.

• Familiarize yourself with all of the academic programs at UF which qualify for the positions to be filled.

• Realistically assess what the CRC can do for you.

• Assess and assure high quality interviewers and recruiters.

• Target appropriate academic departments, faculty, student organizations, and campus offices with which to work.

• Let the CRC know about significant changes in your company's staffing, recruiting procedures, hiring needs, etc.

• Make sure you have completed all the information on the On-Campus Interview Schedule Guide and returned it to the CRC within the requested time frame.

• Do respond to all student letters requesting information and interviews. Form letters are okay, but please respond promptly to their requests.

• If you send pre-select interview letters, ensure that your letters reach the students prior to the deadline required for the students to schedule an interview. Also, be sure the CRC receives your list of preselect invitees prior to the date listed in the Critical Dates Chart.

• Volunteer, whenever possible, to participate in career programs, seminars, and panels sponsored by the CRC. Inform the CRC if you intend to be on campus for other purposes (faculty contacts, presentations, receptions, etc.). Invite relevant CRC staff and faculty to your presentations and receptions.

• Be sure you send updated corporate literature, annual reports, job descriptions, etc. at least three (3) weeks prior to the interview visit.

• Please call and check your interview schedule at least five working days prior to your interview date. You may do so via the Front Desk.

 

During the Recruiting Visit

• Check-in. Each recruiter should report to the CRC at least 30 minutes prior to the first scheduled appointment. Remember to bring Business Cards.

• Parking pass. Are you legally parked - with a proper parking pass? Passes are available at campus information booths or the employer reception desk in the CRC. The university is very efficient at ticketing improperly parked vehicles! The CRC is not responsible for tickets received on campus.
  
  
• Interview recap sheet (in recruiter's packet). Please complete and return to the CRC at the end of the Recruiting day.

• "No-Shows". Please identify students on the recap sheet who do not show up for scheduled appointments.

• Transcript request ( in recruiter's packet). Get student signature and turn in at the end of the day if transcripts are needed.

• Luncheon arrangements. Provided in recruiting packet, if requested in advance.

• Company literature/audio-visuals. Please check while on campus to see if literature in our library is up-to-date.

• Next recruiting visit. Please confirm or reserve future recruiting dates before leaving campus.

 

After the Recruiting Visit

• Respond to all students interviewed within time frame stated at the close of the interview.

• After your recruiting season, provide the CRC with data on final offers and acceptances with position, location and starting salary.